Visitor and contractor sign-in
Replacing the paper visitor book: inductions before arrival, QR sign-in at the gate, and knowing who is on site in an emergency.
The trouble with the visitor book
A paper visitor book at reception can't tell you who is on site right now. Sign-outs are forgotten, handwriting is hard to read, and in an emergency nobody has time to read through a book.
Contractors are a bigger risk again: they work on site, often alone or with plant, and need to be inducted before they start.
A better sign-in
- A QR code at the gate or reception that visitors scan with their own phone
- The site's induction, a photo and a signature at sign-in
- The person they're visiting told they've arrived
- A sign-out link sent to their phone
- A live register of who is on site
Contractors
Book contractor visits ahead of time and send the induction before they arrive, so they're ready to start when they get to the gate. Ask for an estimated finish time when they sign in, and have their supervisor alerted if they're still on site after it.
Contractors shouldn't be signed out automatically. If one hasn't signed out, someone needs to check where they are.
In an emergency
When there's an evacuation, the register of who is on site is what the wardens need. Keep it on a phone, alongside the site's evacuation points, first aiders and fire wardens, so it's to hand wherever people gather.
LOGFYX's Site Visitors and Contractor Management do this with no app or login for visitors, and Site and Emergency Info puts each site's emergency details on everyone's phone.
General information only, not legal advice. Rules change and differ between states and territories, so check the current requirements with the NHVR, Safe Work Australia or your state regulator.
Related modules
Site Visitors
Visitors sign in at the gate on their own phone, with no login: induction, photo and signature, and the person they're seeing is told. They sign out with a link.
Contractor Management
Book contractor visits and send inductions before they arrive. They sign in at the gate by QR code, and you're alerted if they stay past their finish time.
Site and Emergency Info
Maps, traffic management, PPE, site rules, first aiders, fire wardens and evacuation points for each site, on everyone's phone.
More guides
What is Chain of Responsibility?
Who is in the chain under the Heavy Vehicle National Law, what each party is responsible for, and how to show you've done your part.
Digital prestart checklists
Why paper prestarts fail, what a good vehicle and machinery prestart covers, and how faults get to the person who can fix them.
Fatigue management for heavy vehicle drivers
Work and rest hours, spotting fatigue before it's a problem, and what to do when a driver needs to stand down on site.
Fitness for duty assessments explained
What a fitness for duty assessment checks, when to use a self-assessment or a supervisor assessment, and how to follow up a concern.
Load restraint: how many straps do you need?
How the NTC Load Restraint Guide works out the number of straps, and what blocking, friction and strap angle change.
Heavy vehicle mass limits: GML, HML and NHVAS
The mass limit schemes explained, what a weight declaration should record, and how to check loads against the weighbridge.
Going paperless: replacing paper safety forms
What changes when checks move from clipboards to phones, how to roll it out across sites, and how to keep records audit-ready.
See it running on your own sites
We'll set up a demo with your sites, your assets and the modules you need, then walk your supervisors through it.